Freedom of Information

Information available from Meriden Parish Council under the model publication scheme

Download model publication scheme document

CLASS 1: Who are we and What we Do	How Information can be obtained	Cost
(Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted.	(hard copy and/or website)
Who's who on the Council and its Committees	Website Hard copy from the Clerk Meriden Library	Free 10p per sheet Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Website Parish Notice Board Hard copy from the Clerk	Free Free 10p per sheet
Location of main Council office and accessibility details	Website Parish Notice Board Hard copy from the Clerk	Free Free 10p per sheet

CLASS 2: What we spend and how we spend it	How Information can be obtained	Cost
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website)
Annual return form and report by auditor	Hard copy from the Clerk	10p per sheet
Finalised Budget	Hard copy from the Clerk	10p per sheet
Precept	Hard copy from the Clerk	10p per sheet
Financial Standing Orders and Regulations	Hard copy from the Clerk	10p per sheet
Grants given and received	Hard copy from the Clerk	10p per sheet
List of current contracts awarded and value of contract	Hard copy from the Clerk	10p per sheet
Members' allowances and expenses	Hard copy from the Clerk	10p per sheet

CLASS 3: What our priorities are and how we are doing	How Information can be obtained	Cost
(Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy and/or website)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Website Hard copy from the Clerk	Free 10p per sheet

CLASS 4: How we make decisions	How Information can be obtained	Yes
(Decision making processes and records of decisions) Current and previous council year as a minimum	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website Parish Noticeboard Meriden Library Hard copy from the Clerk	Free Free Free 10p per sheet
Agendas of meetings (as above)	Parish Noticeboard (3 days prior to mmeeting) Hard copy from the Clerk	Free 10p per sheet
Minutes of meetings (as above) - N.B. this will exclude information that is properly regarded as private to the meeting.	Website Library Hard copy from the Clerk	Free Free 10p per sheet
Reports presented to council meetings - N.B. this will exclude information that is properly regarded as private to the meeting.	Hard copy from the Clerk	10p per sheet
Responses to consultation papers	Hard copy from the Clerk	10p per sheet
Responses to planning applications	Hard copy from the Clerk	10p per sheet

CLASS 5: Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	How Information can be obtained	Cost
Policies and procedures for the conduct of council business:
Procedural standing orders	Hard copy from the Clerk	10p per sheet
Code of Conduct	Hard copy from the Clerk	10p per sheet
Policies and procedures for the provision of services and about the employment of staff:
Policies and procedures for handling requests for information	Website	Free
Complaints procedures (including those covering requests for information and operating the publication scheme)	(Currently being drafted)
Schedule of charges (for the publication of information)	Website Hard copy from the Clerk	Free 10p per sheet

CLASS 6: Lists and Registers Currently maintained lists and registers only	How Information can be obtained	Cost
	(hard copy or website; some information may only be available by inspection)
Assets Register	Hard copy from the Clerk	10p per sheet
Register of members' interests	Hard copy from the Clerk	10p per sheet

CLASS 7: The services we offer	How Information can be obtained	Cost
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	(hard copy or website; some information may only be available by inspection)
Allotments	Hard copy from the Clerk	10p per sheet

Additional Information	How Information can be obtained	Cost
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Clerks contract of employment	Hard copy from the Clerk	10p per sheet

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

Type of Charge	Description	Basis of Charge
Disbursement cost	Photocopying @ 10p per sheet (black & white)	Actual cost*
	Postage	Actual cost of Royal Mail standard 2nd class
Statutory Fee		In accordance with the relevant legislation (quote the actual statute)
Other

*the actual cost incurred by the public authority